Find answers and help fast
Find answers and help fast
One of TimeSolv’s greatest strengths is its flexible rate structure. Even businesses that consistently use the same billing scale occasionally encounter exceptions, and TimeSolv is designed to accommodate those changes. This frees you to focus on your work, instead of manipulating your time and billing system to fit your specific needs.
Let’s take a closer look at your rate options and how to set up your rates.
The first step is creating timekeeper default rate codes, which is done under the account profile of each timekeeper. For each rate, you will enter a billable amount on each timekeeper’s Profile page. Failure to enter corresponding amounts will result in timecards with 0 value for that timekeeper.
When you enter details for a new client, you must indicate which rate by to apply (you can create unlimited rate codes using Global Rate, if you’d like). By default, timekeeper default rate is applied each time you make a time entry for this client. However, there are additional, project-specific options. A rate set up at the project level overrides a rate at the client level. Thus, you can bill multiple projects for the same client at different rates. Each time you create a new client, you can choose which rate to be applied to the project, or you can restrict the project to the hourly timekeeper rate.
To review, make sure you:
Create codes for all of your timekeeper rates.
Assign values for each code. These are entered on the Timekeeper Profile page. Refer to the Timekeeper Profile section for instructions.
Create codes and assign rate amounts to all tasks. This information is entered on the Activity page. Refer to the Activity Setup section for instructions.
Select the appropriate code for the client, when creating a new client.
Specify whether the corresponding client rate code should be used or if a task rate should be allowed when creating a new project. This is a required field.
Select the appropriate client/project when making a time entry. The rate code you designated on the Rate Code page automatically applies. If you choose to allow a task rate for this project, you may choose from the possible tasks. The appropriate task rate will apply to the time entry.
In order for your firm logo to fit perfectly on the invoice header, it may need to be resized to a width of 7 inches. Follow the instructions below to exactly resize a logo to be 7 inches wide using Irfan View software.
This tab defines and lists the hourly cost records of a timekeeper:
Go to Account>Professionals>Click on Timekeepers name>Hourly Cost
To enable commissions and access commission reports:
To specify the commission settings for a timekeeper:
TimeSolv uses certain terminology by default, but you can customize the language used in your account so it best reflects your profession.
To set the terminology:
As a firm admin, click the Account>>Settings>>General sub tab to define the terminology for:
As a firm admin, click the Clients>>Settings>>General sub tab to define the terminology for:
For TimeSolv Project firms:
For Conflicts & Related Parties enabled firms:
As a firm admin, click the Time>>Settings>>General sub tab to define the terminology for:
As a firm admin, click the Expense>>Settings>>General sub tab to define the terminology for:
As a firm admin, click the Invoices>>Settings>>General sub tab to define the terminology for:
The Profile tab is used to enter basic information about the timekeeper: Click on Account>Professionals and select timekeepers name to view profile.
Your client contact information may differ from your billing contact information. If so, enter the client contact information here. If this information is the same as for the TimeSolv Billing Info contact, indicate that here as well. To access your account Info:
Subscription is where you enter information about the main contact at your company, as well as the billing and payment method. Your payment method can be changed at any time, although the changes will not take effect until the next billing cycle.
To access your TimeSolv subscription:
Note: The address entered must be the same as your bank account’s billing address
The following sections describe how to change and modify tax settings to accommodate your taxation requirements:
How do I Change the Tax Terminology?
To change the tax terminology:
To specify the appropriate time tax rate:
To specify the appropriate expense tax rate:
Please refer to the Activity Codes Setup page to specify taxable activities.
Please refer to the to The Expense Codes page to specify taxable expenses:
To indicate a client is taxable:
To generate bills with tax included:
Note: Taxes are supported only with the Flexible Billing Template
To generate a tax report:
TimeSolv allows users to create abbreviations for frequently used sentences which can be used later on in the Description of time or expense entries. These abbreviations can be used both for the online time entry or with TimeSync. Abbreviations can be defined both at firm or firm user level.
Display of abbreviations on the Time Entry form. Hover over paper icon to view a list of abbreviations. The blue circling arrows will implement abbreviations.
To edit and add abbreviations, go to the Account tab, select the Settings link, and go to the Abbreviations tab.
Abbreviations can also be added at the firm user level. Go to the Account tab, professional (timekeeper) select the user’s name and click the Abbreviations tab.
Abbreviations on TimeSync application will appear when you click in the description box. New abbreviations are added to to TimeSync after they have been added to the online TimeSolv account and a sync has been run in TimeSync.