- Account Info,
- Additional Contacts,
- Audit Log,
- Account Billing History,
- Data Backup,
- Non-Billable Project Administration,
- Company Holiday,
Account Info - Account Contact
Your client contact information may differ from your billing contact information. If so, enter the client contact information under Account>Our Account>Account Info.
If this information is the same as for the TimeSolv Billing Info contact, indicate that here as well.
You can be flexible with the differentiation between billing contact details and the contact information you want your clients to use in case they need to contact you.
Additional Account Contacts
Let's say you need to add a branch office address or a remittance specific address in addition to your main firm contact. Additional contacts can be added under the Account>Our Account>Additional Contacts tab, and you can add as many as needed.
These can then be selected either:
- Under firm-wide invoice settings, Clients>Settings>Invoices Settings>From Address
- Under specific Clients/Matters settings - Clients>Clients & Matters>[Client/Matter]>Invoice Settings>From Address.
- Or, under the 'Addresses' tab a specific Draft Invoice in edit mode.
Knowing who is taking what action is critical for a firm to fulfill regulatory compliance and records management as well as discourages malpractices.
Users can view an Audit Log, essentially a record of events and changes made in the system, by clicking under Account>Audit Log.
The following is a list of high-level features under which changes in behaviors (delete, update, create, etc) will be logged against each individual user:
- Client/Project Notes
- Contact Associations
- Related Parties
- Conflict Search
- Time Entry
- Plan Tasks
- Expense Entry
- Trust Transaction
- Non-Billable Matter Entries
- SSO Login
Users may search through the Audit Logs and filter them out by:
- Date From
- Date To
Account Billing History
Your Billing History shows an overview of all incoming and outgoing transactions, including invoice numbers, type of payment, date, description, amount, and balance. It’s a quick and easy method of reviewing your managing your billing info without having to wait for the relevant representative get you the information you need.
Click under Account>Our Account>Billing History.
Note: The Automatic Data Backup service ($19.95 per month) emails you a backup copy of your data on the selected schedule.
Click under Account>Import/Export.
Backup Frequency - Disabled, Daily, Weekly (on Sunday), or Monthly (on 1st of month)
Non-Billable Project Administration
At TimeSolv, our users often want to create time or expense entries that are non-billable or appear on an invoice as a no-charge. This is a crucial feature that you can set in the permissions area of each timekeeper you have. TimeSolv recommends that timekeepers track all their time for the day, whether that time is billable or not. This will allow the firm to see how much time may be spent on non-billable tasks and provide good data on how to allocate resources within the firm. Non-billable entries will NOT appear on client invoices, but you can view and manage these non-billable projects under the following criteria.
Click under Clients>Setttings>Non-billable Matter Admin.
Select the Time/Expense entries to modify by selecting the appropriate checkboxes.
Open – will reopen the Time/Expense entries of selected Non-Billable Matters/Projects within the specified date range.
Close – will mark the Time/Expense entries of the selected Non-Billable Matters/Projects as billed while the records will remain in the system.
Delete – will permanently remove the Time/Expense entries of the selected Non-Billable Matters/Projects from the system.
The Project/Matter calendar has been completely structured for ease of use with drag-and-drop capabilities. You can view daily, weekly, and monthly calendars for timekeepers and project/matters. Features include the ability to assign timekeepers to a calendar event with a specific view or update permissions.
Company holidays are defined in the calendar section.
Click under Calendar>Calendar.
Select when to create a calendar event for.
Company holiday - considered an all-day event. This will remove the other fields and show only Title, Description, and Date.
Users tab - select users to view this calendar event. Define permission level as view only/update/view, update and delete.
The Dashboard is a graphical representation of hours, amount and billing rate for the whole year.
The Dashboard is visible to both admin and non-admin users. Admin users have more rights than non-admin users. Firm admin can view the dashboard of any non-admin user in that firm.
A Timekeeper can access the Dashboard page to view his/her dashboard for Hours, Amount and Rate. Values are grouped by month and one year’s data is displayed. The Timekeeper can specify a year to see values from that year.
Click on Account>Settings to enable our Dashboard feature.
Ensure the appropriate timekeepers have permission granted to access the Dashboard.
Click on Account>Professionals>[name]>Permissions.
Click on Dashboard>Dashboard.
Hours - a bar chart is displayed. It shows target, actual billable and actual total hours grouped by month in the selected year. Another line chart is also displayed. It shows the same data as cumulative.
Amount - a bar chart is displayed. It shows target, actual billable and actual collected amount grouped by month in the selected year. Another line chart is also displayed. It shows the same data as cumulative.
Note: ‘Amount’ and ‘Billing Rate’ tabs will not display if ‘Can view and override Rate?’ is disabled from Timekeeper’s permission tab ( Account>Professionals>[name]>Permissions).
Billing Rate - a line chart is displayed. It shows the target and actual average rate grouped by month in the selected year.
Firm admin can set ‘target annual hours’ and ‘target billing rate’ of any timekeeper of that firm for a fiscal year under Dashboard>Settings>Targets and Permissions.
Dashboard: Logics and Calculations of Graphs
Saturday and Sunday are considered to be holidays so these should not be included in the calculation. If there is some full-day holiday is entered then it should not be included in the calculation
Target Hours per Day are calculated by dividing Annual Target Hours by Working Days in the given year.
Target Hours per Day are multiplied by Working Days in a Month to get Monthly Target Hours.
Average Rate value, for the given year, is multiplied by Target Hours in a Month to get Target Amount in a Month.
In ‘Amount’ dashboard, [(target amount (target hours * average rate value) / working days)* total working days in month] will display in the graph. Working hour calculation is described above.